Terms & Conditions

Last Updated: November, 22 2021

Pop-up Exhibition

Abstract

Clhub.art is a digital space for professionals and companies to access collaborations between local artistic hubs and creative minds.
Clhub.art aims to provide a SaaS enabled marketplace to enable the exhibition process of artworks and the purchase process of artworks and artistic performances.
Clhub.art is a network of art enthusiasts, artists and businesses playing the role of exhibitors. By registering to Club.art's platform, members agree to the following terms and conditions. In the case of non-compliance of the terms and conditions, Clhub.art reserves the right to bring exhibitions to an end without any refund of charges at any stage of the process.

Glossary

Meaning of Hub: a member who has purchased a Monthly Pop-up Subscription or a Quarterly Pop-up Subscription. Location where the artworks are exhibited during the popup duration period.

Meaning of Creator: a member who has purchased a Creator Subscription (Free, Pro).

Meaning of Buyer: a user who purchases a product or service offered by a Creator, a Hub or Clhub.art team on clhub.art website.

Section 1: Hubs

Clhub.art's Hubs agree to:

Section 1.1: Hub profile and Open Call

1. Provide up to date information on their Hub profile about their business, walls availability, opening and closing time, walls dimensions.

2. Actively review open calls applications from creators to the Hub’s walls.

3. Provide their choice of artworks by following the process instructions of club.art's teams and platform. 

4. Take knowledge of the contents of the email, verbal or written notifications of changes to the terms and conditions informed by Clhub.art.

5. Provide a choice of artworks latest 3 days after the open call deadline.

6. If no artwork in the open calls application matches the wish of the Hub, provide feedback to clhub.art team via email latest 3 days after the open call deadline.

7. Inform Clhub.art of any changes related to the operations of the establishment that may influence the transactions and / or the agreement with Clhub.art such as the changes regarding business hours, owners / managers, contact information, website, etc.

8. Be courteous and friendly when interacting with Clhub.art's creators and clients..

Section 1.2: Pop-up exhibition

1. Reserve wall spaces listed on Clhub.art at no cost and only for works available on Clhub.art’s platforms.

2. Inform Clhub.art team via email (hello@clhub.art) if the Hub is not able to host exhibitions due to construction work. This must be done at least 15 days before the beginning of the next pop-up.

3. Inform Clhub.art team via email if the Hub is not able to host exhibitions due to a closing of at least 15 days. This must be done at least 15 days before the beginning of the next pop-up.

4. Use only Clhub.art platform for all communication with creators. Clhub.art aims to enable all communication, logistics and billing processes through its platform in order to centralise communications. Therefore it is not permitted to contact Clhub.art creators in the context and the process of pop-up with Clhub.art, apart from exceptions in which you have Clhub.art's agreement. If Clhub.art allows communications via other means, this is only for the temporary use according to a written agreement provided by Clhub.art and the Hub is not permitted to use the creator’s contact information temporarily provided for future personal or promotional ends.

5. Provide the necessary equipment to prepare the walls for a safe display of the artwork on the walls (nails, screws, hammer, etc.). Otherwise, the exhibitor agrees to pay fees for wall hardware such as nails, etc. provided by Clhub.art.
(The creator is only responsible for the preparation for display of the artwork, with the iron wire installed behind the canvas or frames if the artwork is a photograph.)

6. Respect the creators' work by prohibiting clients and staff from touching or moving the works except in the case of a post-sale, post-confirmation and post-signature transaction.

7. Respect the initial agreed display placement of an artwork during the 3-month display period to avoid confusions concerning the Clhub.art reference codes. Fees of 50 euros per artwork will be charged to the establishment for any change of location within the same business during the pop-up exhibition period. In the case of early cancellation of the display of an artwork by the establishment within the three-month contract, fees of 100 euros per artwork removed will be charged to the Hub.

8. The artworks displayed on the platform or in an establishment are not to be reproduced in any format without the written consent of the creators they belong to except for the purpose of online, offline and through all other form of media promotion, where only the photographs of the works in its context background clearly visible or photo of the work uploaded on Clhub.art accompanied by the name of the creator, the link to the Clhub.art pop-up, the link to the artwork's Clhub.art page or the link to the creator’s Clhub.art profile are allowed.

Section 1.3: Artwork Sale

1. Instruct visitors and customers to use the QR codes provided by Clhub.art for each artworks in case they wish to purchase the artworks or know more about it and its creator.

2. Confirm transactions when a purchase is made by calling one of Clhub.art’s managers with the transaction code that the client has received by email, then have them sign the confirmation of receipt in annex 1 before leaving with the painting. (The confirmation of receipt form must be kept by the Hub.)

3. Contact and notify Clhub.art of any problem related to transactions and contacts with the creators and customers by email (hello@clhub.art) or by phone. All sales of the displayed artwork must be made through clhub.art or will not be considered valid.

Section 2: Creators

Clhub.art's Creators agree to:

Section 2.1: Creator Profile

1. Provide up to date information on their Creator profile about their artworks, artworks location, artworks availability, prices.

2. Actively manage their profile by ensuring that all information, photos and availability of their artworks on Clhub.art’s platform are accurate and up-to-date.

3. All pictures uploaded to Clhub.art must not show defamatory, discriminatory or offensive content. Clhub.art team reserves the right and takes responsibility for deciding if content uploaded by the Creator is defamatory, discriminatory or offensive content. Clhub.art reserves the right to remove any of the defamatory, discriminatory or offensive content.
Clhub.art reserves the right to remove the picture or to remove the visibility of a picture, image or profile that does not meet the criteria mentioned above.
Clhub.art reserves the right to hide or delete, without notice any content that Clhub.art judges as defamatory or offensive, presenting any degree or nature of discrimination, racism, hatred, harassment, violence or harm against any individual or group, or promoting illegal or harmful activities, products or substances.

4. Take knowledge of the contents of the email, verbal or written notifications of changes to the terms and conditions informed by Clhub.art.

5. Respect the access to features given by her/his/their Clhub.art subscription.

6. Respect the commission fees on artworks sale given by her/his/their Clhub.art subscription.

Section 2.2: Pop-up exhibition

1. Reserve all artworks proposed in an open call application for Clhub.art at no cost.
     a. If an artwork is chosen then the creator reserves the artwork to Clhub.art use up until the end of the pop-up exhibition.
     b. If an artwork is not chosen, the reservation period ends.

2. Inform Clhub.art team via email (hello@clhub.art) if an artwork is damaged and could not be used for a pop-up exhibition.This must be done at least 15 days before the deadline of an open call.

3. Use only Clhub.art platform for all communication with Hubs. Clhub.art aims to enable all communication, logistics and billing processes through its platform in order to centralise communications.Therefore it is not permitted to contact Clhub.art Hubs in the context and the process of pop-up with Clhub.art, apart from exceptions in which you have Clhub.art's agreement. If Clhub.art allows communications via other means, this is only for the temporary use according to a written agreement provided by Clhub.art and the Creator is not permitted to use the hubs’ contact information temporarily provided for future personal or promotional ends.

4. Ensure that the status, the material and the quality of artworks proposed in the open call application are exactly in line with the text used to describe the artwork, its dimensions and materials used for the creation.

5. Acknowledge that a Hub can refuse an artwork if the status, material or dimensions do not match what the information about it says on Clhub.art’s online platform.

6. Make sure that their artwork is ready for display, (wire installed, frame, etc.) when brought to the exhibitor.

7. Organize together with clhub.art team the method to pick up the artworks after the end of a pop-up exhibition period.

Section 2.3: Artworks

1. By uploading an artwork to Clhub.art or proposing it when applying to an open call, the creator confirms that he/she/they is/are the original author of the work and owns/own all rights to broadcast the content.

2. Inform Clhub.art team via email and/or by changing the status of an artwork in case the artwork is not available anymore. 
   a. If the creator did not inform about the status change of the artwork (from available to not available) and the artwork is sold through Clhub.art, service
         charges and administration fees may be charged to the creator.

3. Agree with clhub.art on an installation date and time at latest 7 days before the established start of their exhibition.
If this period is exceeded, the hub is entitled to choose other artworks to host on their walls.

4. Redirect interested customers to the Clhub.art’s online platform.

5. Respect the initial agreed display placement of an artwork during the pop-up exhibition period to avoid confusions concerning the Clhub.art reference codes.

6. Be courteous and friendly when interacting with Hubs, Creators and clients.

7. Any sale of physically exhibited artwork during a pop-up exhibition must be processed through Clhub.art’s platform.

8. A creator cannot withdraw an artwork from a Hub during a pop-up exhibition period.
     a. Unless the creator pays Clhub.art the 30% value of the displayed price of the artwork.

     b. A physically displayed artwork in a Clhub.art's hub is automatically available for sale on Clhub.art platform.

9. A creator cannot change the price of an artwork during a pop-up exhibition period.

10. Any artwork added by the creator on Clhub.art platform and not shown in a pop-up exhibition can:
     a. Be subject to price changes. 

      b. Be removed from Clhub.art platform by informing Clhub.art team via email (hello@clhub.art) or via the platform, unless the artwork is sold via Clhub.art’s platform.

11. If an artwork is sold via Clhub.art platform, the creator has to make the work available to Clhub.art for delivery to the customer who made the purchase.

12. Clhub.art reserves the rights to evaluate each sale in order to define the most suitable solution for the delivery of artworks to buyers.

13. The available options for delivery to buyers are:
     a. By post: The creator is responsible for preparing the package according to instructions received from the Clhub.art team.

     b. By deposit to one of the Clhub.art Hubs available to receive the artwork: The creator is responsible for delivering the artwork to a Hub chosen by the Clhub.art team within the agreed date with the Clhub.art team. Clhub.art team is responsible to deliver the artwork to the buyer.

     c. By collect: The creator is responsible for preparing the package according to instructions received from the Clhub.art team. Clhub.art team is responsible for picking up the artwork at the location stated by the Creator.Clhub.art team is responsible to deliver the artwork to the buyer.In exceptional circumstances, the buyer could be the one responsible for picking up the artwork.

14. In case of delivery by post: inform Clhub.art team if he/she/they are not able to provide the artwork according to the given instructions for delivery.

15. In case of delivery by deposit: inform Clhub.art if he/she/they are not available at the agreed date, time and location of the deposit.

16. In case of delivery by collect: inform Clhub.art team if he/she/they are not available at the agreed date, time and location of the collecting.

17. Be responsible for insuring their artwork, as the hubs are not held responsible for any damages, theft or loss.

18. Notify Clhub.art team for any problem regarding transactions by email (hello@clhub.art).

19. Make sure to have the consignment agreement signed as a confirmation of receipt as proof of the deposit of their work for a physical display.

Section 3: Buyers

Clhub.art's Buyers agree to:

Section 3.1: Buyer

1. Provide up to date information on their profile about their contact and billing information.

2. Acknowledge that purchases are non-refundable except if the purchased artwork is no longer available at the time of the transaction, in this case the total of the transaction will be refunded to the buyer.

3. Take knowledge of the contents of the email, verbal or written notifications of changes to the terms and conditions informed by Clhub.art.

4. If purchasing an artwork which is currently in exhibition, pick up the artwork within 7 days after a purchase is processed. If this period cannot be met, inform the clhub.art team and coordinate with the clhub.art team for alternative pick-up or delivery.

5. Respect the means of delivery or deposit requested during the purchase:

     a. By pickup at the Hub: Show the order number to the Hub responsible person for artworks. Sign the confirmation of receipt before leaving with the artwork. The buyer is responsible for checking the availability of the hub for the pick-up of the artwork beforehand, by telephone or in person.

      b. By mail: No action required

     c. By pickup at Club.art's service points: Appear in person with the order number or other means established by Clhub.art.

6. Be responsible for a purchased work from the moment it is delivered to them or from the moment it is picked up in a Hub.

7. The artworks displayed on the platform or in an establishment are not to be reproduced in any format without the written consent of the creators they belong to except for the purpose of online, offline and through all other form of media promotion, where only the photographs of the works in its context background clearly visible or photo of the work uploaded on Clhub.art accompanied by the name of the creator, the link to the Clhub.art exhibition, the link to the artwork's Clhub.art page or the link to the creator’s Clhub.art profile are allowed.

Section 4: Clhub.art

Clhub.art commits to:

Section 4.1: Clhub.art

1. Provide all possible support and means to accomplish activities around popup exhibitions to Hubs, Creators and Buyers.

2. Inform members of changes regarding Clhub.art’s services and policies.

3. Respect the agreements with all members around popup exhibitions according to the membership purchased by the member.

4. Offer its best efforts to ensure the respect of the means of delivery, shipping or deposit requested by the buyer when an artwork is sold on the platform or in a hub. Alternative means of delivery or pickup will be suggested by Clhub.art otherwise.

5. The artworks displayed on the platform or in an establishment are not to be reproduced in any format without the written consent of the creators they belong to except for the purpose of online, offline and through all other form of media promotion, where only the photographs of the works in its context background clearly visible or photo of the work uploaded on Clhub.art accompanied by the name of the creator, the link to the Clhub.art exhibition, the link to the artwork's Clhub.art page or the link to the creator’s Clhub.art profile are allowed.